MAIDSTONE INVICTA ROWING CLUB
Small Boats Head Sunday 1st October 2017 River Medway at Maidstone, Kent
What is it?
A processional timed race over 2500m upstream on non tidal water on the River Medway in Maidstone in Kent organized by Maidstone Invicta Rowing Club (MIRC) racing under the rules of British Rowing and MIRC.
Competitors of both sexes from rowing clubs predominantly within the Southeast. The race is open to single and double sculls, pairs, coxed quads and coxed fours from all catergories.
Safety duties of marshals and umpires
The Small Boats Head (SBH) safety adviser is Darren Prentice.
Safety is the prime duty of marshals and umpires. They will be positioned at the key points on the course (see attached map appendix 1) and be equipped with short wave radio, mobile phone and a safety bag comprising a weighted throw line.
Their role is:
· To ensure that the event is run in accordance with the rules and procedures laid down in this Safety Plan.
· To inspect the course and surroundings, in their vicinity, for hazards and suggest any improvement action that may be necessary.
· To study the proposed plan for the running of the event and identify any shortcomings or improvements.
· To observe competitors and spectators for any behavior likely to cause a hazard and take preventive action.
· To institute any changes to safety practices that may be desirable or necessary and reporting same to the safety adviser.
· To submit a written report on any accident observed or any hazardous action that has taken place to event secretary /Safety advisor.
· To report any urgent or immediate problems on the day of the event to the event secretary and safety adviser.
· Some boats will be checked for compliance before being allowed to go afloat.
If help or emergency services are needed the marshals or umpires should immediately decide whether they should dial 999 or refer to Race Control. In any event they must contact Race Control by radio or phone, relaying if necessary via other marshals/umpires, stating the type and site of the accident that has occurred and the help that is required. The position should be clearly stated by reference to the nearest road access and direction there from e.g. 200m from Moncktons Lane going towards Allington Lock, or, at Springfield 200m from Moncktons Lane towards Maidstone etc.
Vehicle access points to the course:
· Race start, Lock Lane, Forstal Road, ME14 3AU, 500m upstream from Malta Inn. Town side.
· Allington Marina, Castle Road, ME16 0NH.
· Foords Wharf, Buckland Lane, ME16 0BP.
· Mid course, Moncktons Lane, ME14 2PY. Town side.
· Opposite the club LA Fitness (also entrance to Whatman Park) ME16 0SN.
· MIRC James Whatman Way, ME14 1LQ. Town side.
· Race finish, river walk from Archbishops Palace, Bishops Way, ME15 6YE Town side.
Should action be required to hold up racing boats then the marshal on the spot will have authority to carry this out and Race Control should act immediately to determine the nature of the incident and the appropriate action.
Rescue launches will be positioned on the course which will have first aid bags including survival blankets. These can be summoned by short wave radio.
"All competing boats and crews are expected to comply with the minimum standards set out in the “Rules of Racing” and “Row Safe”. A race control commission will be in place to check boats and will prevent crews boating if necessary. This however does not relieve coaches and clubs from their responsibility to enter only competent crews and "safe" boats that are able to deal with all prevailing conditions and potential race situations!"
Safety and First Aid
First Aid will be situated at the club and can be contacted through Race Control.
The following are areas where responsibility may be blurred or need special emphasis:
Junior competitors and helpers
Officials and representatives of the Clubs involved will be acting in 'Loco Parentis', and supervision will need to be more intense and careful because of the higher degree of risk, and the expectation of a high degree of care by parents and others that are responsible for them. Particular care must be taken to ensure that all equipment is in safe and full working order and that appropriate clothing is worn to provide adequate protection during the event. Competitors not suitably attired will not be allowed to compete.
Training for safe practice
As the SBH takes place on a single day, training in safety can only be carried out to a limited degree mainly with respect to specific hazards. The committee will therefore only use helpers who are competent for their tasks or, under strict supervision.
Casualty Department, the nearest is at Maidstone Hospital, Hermitage Lane, Barming, reached via the A26 Tonbridge Road or via the A20 London Road.
Telephone 999 in an emergency and state which service is required.
Hazards and Risk reduction. These have been identified in the attached Risk Assessment (appendix 2)
A summary together with the actions required is as follows:
· Conditions on the day: Weather conditions and water condition. Should the weather be particularly inclement a decision will be taken by the SBH secretary as to whether the start of the event, or division should be delayed or in an extreme case, postponed.
The condition of the water will be inspected and a decision taken by the SBH umpire as to whether conditions are suitable for the event to proceed.
· Movement of boats within the trailer park, boathouse area and launching area: Marshals will be responsible for ensuring that boats are bought to the launching area in an orderly fashion with boats for launching kept back from the ramp gates until those coming off the water are clear. (Competitors ensure 4+ & 4x+ boats exit the river gate stern first for ease of boating follow instructions from the landing stage marshals)
Supporters and others must be warned to keep clear of the landing stage at the times of each division boat launching and retrevial.
Marshals must ensure that boats are launched without delay and not left unattended. Adjustments must be carried out away from the launching area.
· Moored boats: Competitors should note that there are moored boats at various places along the river bank. Yellow buoys are positioned on the approach to the Sewage Works bend and on the bend opposite the club. Extra marshals will be located in these areas to give warning to approaching crews if they foresee a danger of hitting a moored boat. A crew hitting a moored boat will be disqualified!
· Capsize: Should a capsize occur the marshal shall contact a rescue launch for assistance meanwhile make the area safe by advising Race Control (who will give notice to all other marshals), forewarn other competitors approaching the area and render assistance.
· Other boat movements on the course or on the approaches: All marshals shall be aware that this is possible and should it occur they must contact Race Control. Meanwhile request the boat to pull over, in a safe place to allow the race to continue. In the event of non cooperation, advise Race Control immediately and assess whether the race should be stopped.
· Crews marshalling at the start and finish: At the start, bank marshals will instruct competitors to form up in numerical order along either bank thereby keeping the centre of the river clear. At the finish, competitors must row clear of the finishing line and remain facing upstream well away from St Peters Bridge and upstream of the large race buoy, until instructed by the marshals when it is safe to turn. The centre of the river must be kept clear for other boats finishing. Competitors disobeying this rule will incur a time penalty.
Marshals and umpires should warn competitors whose behavior could impair the safety of others and their details should be recorded. The event secretary must be informed. Persistent offences can be identified and appropriate remedial action taken even up to disqualifying the Competitor or whole Club concerned.
An accident log will be kept by the event secretary and marshals/umpires shall provide written evidence to the event secretary of any dangerous occurrence, warnings given etc.
A plan of the course will be displayed at Race Control and at the boathouse, copies of which will be sent to each of the competing clubs with their entry details. The course will be inspected by the event secretary or other agreed person on the day of the event prior to the race commencing. Any new hazards identified will be added to the course plan at Race Control.
A copy of this Safety Plan has been sent to Divisional Safety adviser and the EA.
Copies of the Safety Plan will be given to each marshal and umpire who will be briefed on the contents together with their own specific responsibilities before commencement of the event.
Race Control will have a mobile telephone to summon assistance if requested by a marshal over the short wave radios.
Emergency Shower is available in the Disabled Toilet. Showers are available within the MIRC changing rooms. In addition, heating will be on in the Portakabin next to Race Control. Competitors are reminded to bring a complete change of clothes with them on the day.